Using Google calendars (greshams.me.uk)

 

| logging in | access | useage | created February 2008 updated 6th August 2008

The calendar created with Google Apps can be embedded into a web page as in the Staff and Student portals or the main School website.
A separate help file for installing the Google calendar into a web page is here, this guide details how to use the calendar within the www.greshams.me.uk domain for personal use.

Logging in
Open the web page www.greshams.me.uk this is Gresham's School start page with Google Apps.
Click on the word Sign in located top right of the page.
Enter your username and password. (Contact JRG for a username and password.)

The very first time you login, you will be asked to enter a new password and enter the characters seen on the screen. These are security measures put in place to try and avoid non Gresham's users accessing the Gresham's area of Google Apps.

You will also be asked to agree to Google's terms and conditions, please be aware Google has the right for full access to any information you add to Google Apps, see NOTES below.

After you have logged in, the web page will look very similar to the start page but will now be personal to you.

Accessing the calendar
Click on the word Calendar located left, a new page will open displaying your calendar.
There are essentially three parts to the calendar page, as displayed in the table below:

The top left 'date' area The bottom left 'viewable calendar' area
The main 'calendar data' area

Using the calendar
The main 'calendar data' area displays all of the calendar data.
Click on the Agenda tab (top right) to display the data in a list format.
Clicking on the Monthly tab will show a monthly view, click on the Agenda tab again to revert back to the Agenda view.

The top left 'date' area is used to cycle through the calendar months/days, all of which will be displayed in the main 'calendar data' area.

The bottom left 'viewable calendar' area allows you to add new calendars and turn off/on the display of each calendar in the main 'calendar data' area.
In this box there should be next term's calendar, (currently labelled Summer 2008).
All new forthcoming termly calendars will, hopefully, 'automagically' appear, if a calendar is missing, contact JRG

    Adding other calendars
    In the Add a friend's calendar box, directly underneath, type "greshams" (without the quotes), this will load the user greshams' calendar.
    The user greshams has been created to hold the current term's calendar.
    All staff are able to share calendars by adding their username as described above.
    To display different calendars
    Click on the green tick next to the Gresham's Senior School Calendar, this will turn off the display of this calendar, clicking on the empty box next to the Gresham's Senior School Calendar, will turn on the display.

For more detailed userguides, use the help files supplied by Google or take the calendar tour.

NOTES
Google's licencing agreement allows Google to use any or all of the data you have inputted into any Google product.
Due to this, no personal or school sensitive data should ever be used in any Google product.

Gresham's Senior School calendar events are viewable online.
The current term's calendar can be viewed from the main Gresham's website or from the staff or pupil portal pages.
This calendar will always display upto date information.